Accounts Receivable Specialist Job Description Template
Owns the end-to-end collection of customer invoices, from issuance through payment reconciliation. Ensures cash flow predictability by managing aging accounts, following up on overdue balances, and resolving payment disputes.
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Why hire a Accounts Receivable Specialist?
As an SMB scales revenue, manual invoice tracking and ad-hoc collection attempts create cash gaps and unpaid invoices slip through. A dedicated specialist systematizes collections, accelerates days-sales-outstanding (DSO), and frees finance to focus on forecasting and compliance.
Accounts Receivable Specialist salary ranges
Approximate annual gross salary bands (Q2 2026). Always adjust for your city, seniority, and the candidate’s experience.
United States
$42,000 – $58,000
United Kingdom
£32,000 – £44,000
Eurozone
€38,000 – €52,000
Accounts Receivable Specialist responsibilities
- Send and track customer invoices within 24 hours of order confirmation or service delivery
- Contact customers with overdue accounts via email and phone, negotiate payment plans, and document all interactions in the accounting system
- Reconcile payments against open invoices, apply credits, and resolve discrepancies with customers or the billing team within 48 hours
- Age receivables weekly and escalate accounts beyond 45 days past due to management with a summary of collection attempts and recommended next steps
- Identify payment bottlenecks (incorrect addresses, missing POs, system errors) and work cross-functionally with sales and operations to remove friction
- Maintain accurate records of all customer communications, payment commitments, and disputes in the GL and CRM for audit readiness
Skills & requirements
Required
- 2+ years in accounts receivable, billing, or collections in a B2B or SaaS environment
- Proficiency in Excel (pivot tables, VLOOKUP, basic formulas) and accounting software (QuickBooks, Xero, NetSuite, or equivalent)
- Confident phone and email communication; ability to remain professional under pressure when chasing overdue payments
- Understanding of invoice-to-cash workflows and basic accounting principles (aging reports, credit memos, write-offs)
- Numeracy and attention to detail; ability to spot and reconcile variances in the $500–$50k invoice range
- Familiarity with payment gateways and bank reconciliation (Stripe, PayPal, ACH transfers, or similar)
Nice to have
- Experience with workflow automation tools (Zapier, Make) or basic SQL queries to pull aging data
- Knowledge of credit management or risk assessment for new customers
- Exposure to multi-currency or international collections
Copy-ready Accounts Receivable Specialist job description
Accounts Receivable Specialist [Company name] · [City], [Country] · [On-site / Hybrid / Remote] $42,000 – $58,000 (US) · £32,000 – £44,000 (UK) · €38,000 – €52,000 (EU) — gross/year
Owns the end-to-end collection of customer invoices, from issuance through payment reconciliation. Ensures cash flow predictability by managing aging accounts, following up on overdue balances, and resolving payment disputes.
Why this role exists As an SMB scales revenue, manual invoice tracking and ad-hoc collection attempts create cash gaps and unpaid invoices slip through. A dedicated specialist systematizes collections, accelerates days-sales-outstanding (DSO), and frees finance to focus on forecasting and compliance.
What you'll do
- Send and track customer invoices within 24 hours of order confirmation or service delivery
- Contact customers with overdue accounts via email and phone, negotiate payment plans, and document all interactions in the accounting system
- Reconcile payments against open invoices, apply credits, and resolve discrepancies with customers or the billing team within 48 hours
- Age receivables weekly and escalate accounts beyond 45 days past due to management with a summary of collection attempts and recommended next steps
- Identify payment bottlenecks (incorrect addresses, missing POs, system errors) and work cross-functionally with sales and operations to remove friction
- Maintain accurate records of all customer communications, payment commitments, and disputes in the GL and CRM for audit readiness
What you'll need
- 2+ years in accounts receivable, billing, or collections in a B2B or SaaS environment
- Proficiency in Excel (pivot tables, VLOOKUP, basic formulas) and accounting software (QuickBooks, Xero, NetSuite, or equivalent)
- Confident phone and email communication; ability to remain professional under pressure when chasing overdue payments
- Understanding of invoice-to-cash workflows and basic accounting principles (aging reports, credit memos, write-offs)
- Numeracy and attention to detail; ability to spot and reconcile variances in the $500–$50k invoice range
- Familiarity with payment gateways and bank reconciliation (Stripe, PayPal, ACH transfers, or similar)
Nice to have
- Experience with workflow automation tools (Zapier, Make) or basic SQL queries to pull aging data
- Knowledge of credit management or risk assessment for new customers
- Exposure to multi-currency or international collections
What we offer
- Salary: [range, gross, with currency and time unit]
- [Equity / bonus / commission if applicable]
- [Health, PTO, learning budget, equipment — only what's real]
- [Work mode + flexibility]
About [Company] [2–3 sentences: stage, customers, traction. Keep it specific.]
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Frequently asked
What does a Accounts Receivable Specialist do?
Owns the end-to-end collection of customer invoices, from issuance through payment reconciliation. Ensures cash flow predictability by managing aging accounts, following up on overdue balances, and resolving payment disputes. As an SMB scales revenue, manual invoice tracking and ad-hoc collection attempts create cash gaps and unpaid invoices slip through. A dedicated specialist systematizes collections, accelerates days-sales-outstanding (DSO), and frees finance to focus on forecasting and compliance.
What should a Accounts Receivable Specialist job description include?
A strong Accounts Receivable Specialist job post has a one-line hook, why the role exists, 6 outcome-led responsibilities, a clear list of required skills, the salary range, and a country-specific compliance line. Use the copy-ready template above as a starting point.
How much does a Accounts Receivable Specialist earn?
Approximate annual gross bands (Q2 2026): $42,000 – $58,000 in the US, £32,000 – £44,000 in the UK, and €38,000 – €52,000 in the Eurozone. Adjust for city, seniority, and experience.
How do I write a Accounts Receivable Specialist job description fast?
Use Penroll's free job description generator — enter the title and country and it produces a complete, inclusive, salary-formatted Accounts Receivable Specialist post in about 30 seconds, no signup required.
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