Accounts Payable Specialist Job Description Template
Own the full accounts payable workflow—from invoice receipt through payment processing and vendor reconciliation. You'll be the financial gatekeeper ensuring bills are paid accurately and on time while maintaining clean vendor relationships.
No signup, no card. The tool fills the rest in for you.
Why hire a Accounts Payable Specialist?
As an SMB scales, manual invoice handling becomes a bottleneck. You'll free up leadership from payment admin, catch duplicate invoices and discrepancies before they leak cash, and establish processes that survive growth.
Accounts Payable Specialist salary ranges
Approximate annual gross salary bands (Q2 2026). Always adjust for your city, seniority, and the candidate’s experience.
United States
$48,000 – $62,000
United Kingdom
£35,000 – £45,000
Eurozone
€42,000 – €54,000
Accounts Payable Specialist responsibilities
- Process 150+ vendor invoices monthly with accuracy, flagging discrepancies and resolving them before payment
- Reconcile vendor statements and aging reports to catch overpayments, duplicates, and invoice errors
- Maintain vendor master data and payment terms, updating records as contracts change
- Prepare payment runs on schedule—weekly or bi-weekly—and coordinate with the finance owner on cash flow timing
- Manage the 1099 and W-9 document collection from contractors and vendors each fiscal year
- Create month-end AP aging and accrual entries, working with the accountant to close books on time
Skills & requirements
Required
- 2+ years in accounts payable or general accounting operations
- Proficiency in accounting software (QuickBooks Online, Xero, or NetSuite) and Excel at intermediate level
- Strong number sense: ability to spot invoice errors, duplicate charges, and reconciliation gaps
- Organized chase-down skills: follow up with vendors, internal teams, and receipts without escalation
- Knowledge of 1099 regulations and vendor tax compliance basics
- Clear communication in writing and email—you'll field vendor questions and document exceptions
Nice to have
- Experience with automated AP platforms (Bill.com, Melio) or AP automation workflows
- Familiarity with procurement or contract terms—understanding net-30, early-pay discounts, etc.
- Exposure to multi-entity or multi-currency accounting
Copy-ready Accounts Payable Specialist job description
Accounts Payable Specialist [Company name] · [City], [Country] · [On-site / Hybrid / Remote] $48,000 – $62,000 (US) · £35,000 – £45,000 (UK) · €42,000 – €54,000 (EU) — gross/year
Own the full accounts payable workflow—from invoice receipt through payment processing and vendor reconciliation. You'll be the financial gatekeeper ensuring bills are paid accurately and on time while maintaining clean vendor relationships.
Why this role exists As an SMB scales, manual invoice handling becomes a bottleneck. You'll free up leadership from payment admin, catch duplicate invoices and discrepancies before they leak cash, and establish processes that survive growth.
What you'll do
- Process 150+ vendor invoices monthly with accuracy, flagging discrepancies and resolving them before payment
- Reconcile vendor statements and aging reports to catch overpayments, duplicates, and invoice errors
- Maintain vendor master data and payment terms, updating records as contracts change
- Prepare payment runs on schedule—weekly or bi-weekly—and coordinate with the finance owner on cash flow timing
- Manage the 1099 and W-9 document collection from contractors and vendors each fiscal year
- Create month-end AP aging and accrual entries, working with the accountant to close books on time
What you'll need
- 2+ years in accounts payable or general accounting operations
- Proficiency in accounting software (QuickBooks Online, Xero, or NetSuite) and Excel at intermediate level
- Strong number sense: ability to spot invoice errors, duplicate charges, and reconciliation gaps
- Organized chase-down skills: follow up with vendors, internal teams, and receipts without escalation
- Knowledge of 1099 regulations and vendor tax compliance basics
- Clear communication in writing and email—you'll field vendor questions and document exceptions
Nice to have
- Experience with automated AP platforms (Bill.com, Melio) or AP automation workflows
- Familiarity with procurement or contract terms—understanding net-30, early-pay discounts, etc.
- Exposure to multi-entity or multi-currency accounting
What we offer
- Salary: [range, gross, with currency and time unit]
- [Equity / bonus / commission if applicable]
- [Health, PTO, learning budget, equipment — only what's real]
- [Work mode + flexibility]
About [Company] [2–3 sentences: stage, customers, traction. Keep it specific.]
Want it tailored to your company and country?
The free generator writes a country-aware, inclusive, salary-formatted version in 30 seconds — then ranks the applicants when they roll in.
Frequently asked
What does a Accounts Payable Specialist do?
Own the full accounts payable workflow—from invoice receipt through payment processing and vendor reconciliation. You'll be the financial gatekeeper ensuring bills are paid accurately and on time while maintaining clean vendor relationships. As an SMB scales, manual invoice handling becomes a bottleneck. You'll free up leadership from payment admin, catch duplicate invoices and discrepancies before they leak cash, and establish processes that survive growth.
What should a Accounts Payable Specialist job description include?
A strong Accounts Payable Specialist job post has a one-line hook, why the role exists, 6 outcome-led responsibilities, a clear list of required skills, the salary range, and a country-specific compliance line. Use the copy-ready template above as a starting point.
How much does a Accounts Payable Specialist earn?
Approximate annual gross bands (Q2 2026): $48,000 – $62,000 in the US, £35,000 – £45,000 in the UK, and €42,000 – €54,000 in the Eurozone. Adjust for city, seniority, and experience.
How do I write a Accounts Payable Specialist job description fast?
Use Penroll's free job description generator — enter the title and country and it produces a complete, inclusive, salary-formatted Accounts Payable Specialist post in about 30 seconds, no signup required.
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