Facilities Manager Job Description Template
Own the day-to-day operations of physical spaces—offices, warehouses, or hybrid facilities—ensuring they're safe, compliant, and cost-efficient. You'll manage vendors, budgets, maintenance schedules, and workplace standards so the team can focus on their work.
No signup, no card. The tool fills the rest in for you.
Why hire a Facilities Manager?
As SMBs grow beyond a single location or lease their first dedicated office, they need someone to handle facilities logistics, vendor relationships, regulatory compliance, and capital planning that founders no longer have bandwidth for.
Facilities Manager salary ranges
Approximate annual gross salary bands (Q2 2026). Always adjust for your city, seniority, and the candidate’s experience.
United States
$65,000 – $95,000
United Kingdom
£48,000 – £72,000
Eurozone
€58,000 – €86,000
Facilities Manager responsibilities
- Manage lease agreements, maintenance contracts, and vendor relationships to keep facilities running smoothly and on budget
- Schedule and oversee cleaning, repairs, and preventative maintenance across all locations, minimizing downtime
- Track and control facilities spending—utilities, repairs, supplies, security—and identify cost savings without cutting corners
- Ensure compliance with health, safety, and building codes; conduct inspections and maintain documentation
- Plan and execute office moves, expansions, or renovations in coordination with leadership and IT
- Monitor space utilization and make recommendations on layout, capacity, or new locations as the business scales
Skills & requirements
Required
- 5+ years managing commercial or mixed-use facilities (offices, warehouses, or campus environments)
- Proficiency with facilities management software or CMMS platforms; Microsoft Office and basic spreadsheet modeling
- Working knowledge of local building codes, health and safety regulations, and lease law
- Experience negotiating with contractors, landlords, and service vendors
- Ability to create and manage multi-year capital and operational budgets ($500k+)
- Strong organizational and communication skills; ability to balance competing priorities across departments
Nice to have
- Experience with sustainability initiatives or LEED certification
- Background in real estate, property management, or construction project oversight
- Familiarity with workplace wellness programs or office design trends
Copy-ready Facilities Manager job description
Facilities Manager [Company name] · [City], [Country] · [On-site / Hybrid / Remote] $65,000 – $95,000 (US) · £48,000 – £72,000 (UK) · €58,000 – €86,000 (EU) — gross/year
Own the day-to-day operations of physical spaces—offices, warehouses, or hybrid facilities—ensuring they're safe, compliant, and cost-efficient. You'll manage vendors, budgets, maintenance schedules, and workplace standards so the team can focus on their work.
Why this role exists As SMBs grow beyond a single location or lease their first dedicated office, they need someone to handle facilities logistics, vendor relationships, regulatory compliance, and capital planning that founders no longer have bandwidth for.
What you'll do
- Manage lease agreements, maintenance contracts, and vendor relationships to keep facilities running smoothly and on budget
- Schedule and oversee cleaning, repairs, and preventative maintenance across all locations, minimizing downtime
- Track and control facilities spending—utilities, repairs, supplies, security—and identify cost savings without cutting corners
- Ensure compliance with health, safety, and building codes; conduct inspections and maintain documentation
- Plan and execute office moves, expansions, or renovations in coordination with leadership and IT
- Monitor space utilization and make recommendations on layout, capacity, or new locations as the business scales
What you'll need
- 5+ years managing commercial or mixed-use facilities (offices, warehouses, or campus environments)
- Proficiency with facilities management software or CMMS platforms; Microsoft Office and basic spreadsheet modeling
- Working knowledge of local building codes, health and safety regulations, and lease law
- Experience negotiating with contractors, landlords, and service vendors
- Ability to create and manage multi-year capital and operational budgets ($500k+)
- Strong organizational and communication skills; ability to balance competing priorities across departments
Nice to have
- Experience with sustainability initiatives or LEED certification
- Background in real estate, property management, or construction project oversight
- Familiarity with workplace wellness programs or office design trends
What we offer
- Salary: [range, gross, with currency and time unit]
- [Equity / bonus / commission if applicable]
- [Health, PTO, learning budget, equipment — only what's real]
- [Work mode + flexibility]
About [Company] [2–3 sentences: stage, customers, traction. Keep it specific.]
Want it tailored to your company and country?
The free generator writes a country-aware, inclusive, salary-formatted version in 30 seconds — then ranks the applicants when they roll in.
Frequently asked
What does a Facilities Manager do?
Own the day-to-day operations of physical spaces—offices, warehouses, or hybrid facilities—ensuring they're safe, compliant, and cost-efficient. You'll manage vendors, budgets, maintenance schedules, and workplace standards so the team can focus on their work. As SMBs grow beyond a single location or lease their first dedicated office, they need someone to handle facilities logistics, vendor relationships, regulatory compliance, and capital planning that founders no longer have bandwidth for.
What should a Facilities Manager job description include?
A strong Facilities Manager job post has a one-line hook, why the role exists, 6 outcome-led responsibilities, a clear list of required skills, the salary range, and a country-specific compliance line. Use the copy-ready template above as a starting point.
How much does a Facilities Manager earn?
Approximate annual gross bands (Q2 2026): $65,000 – $95,000 in the US, £48,000 – £72,000 in the UK, and €58,000 – €86,000 in the Eurozone. Adjust for city, seniority, and experience.
How do I write a Facilities Manager job description fast?
Use Penroll's free job description generator — enter the title and country and it produces a complete, inclusive, salary-formatted Facilities Manager post in about 30 seconds, no signup required.
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